Everyone
Pay periods and paydays
When and how often an employee is paid (for example weekly, fortnightly, monthly) varies between workplaces and will often be in employment agreements or workplace policies.
Employee rights
The law does not say how often or what day an employee should be paid – this information should be in their Employment agreements contain the terms and conditions of employment. Every employee must have a written employment agreement outlining the terms and conditions of employment. ‘Employment agreement’ has a broader meaning that includes all other documents and other agreements forming part of the contractual agreement between the employee and employer.
Employees must be paid:
- annual leave before the holiday starts, unless they agree to be paid in their normal payment pattern
- for public holidays in their pay for the pay period when the public holiday falls if it is a normal working day for them
- time and a half for the time worked on a public holiday for the period when the public holiday falls
- for sick, bereavement or family violence leave in the pay for the pay period when the leave was taken, at the rate they would usually be paid for that day
Pay for sick, bereavement and family violence leave
- for any alternative holidays, in the pay period when the alternative holiday was taken.
Pay period
The pay period is the length of time an employee gets paid for each pay day. If they’re paid fortnightly, their pay period would be for 2 weeks.
If they're paid:
- wages (by the hour), they will usually be paid after the pay period; for example, Mike is paid on a Monday, for the pay period from Monday last week until the Friday of last week
- a salary, they may be paid before the end of the pay period; for example, Shanti is paid fortnightly, in the middle of her pay period. This means Shanti is paid 1 week in advance (before she does the work), and 1 week in arrears (after she has done the work).
Pay day
Employees are usually paid on a regular day each week, fortnight or month. For example, the pay day may be every Thursday or every second Wednesday. The law does not say how often an employee should be paid or what day they should be paid, but this is included in most employment agreements.
If an employee’s pay day is not included in the employment agreement that is offered by the employer, the employee should ask their employer how often and when they will be paid before they sign the employment agreement and ask for it to be included so that there is no confusion.
Employers need to consider their Good faith means dealing with each other honestly, openly, and without misleading each other. It requires parties to raise issues in a fair and timely manner, treat the other party with respect, and give the other party information which may be referred to in any future discussions.