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Pay and employment equity review process

Use this review process to assess whether your organisation’s pay and rewards, and participation in job types and levels are affected by gender.

The review process gathers information to identify what is working well and also identifies opportunities to progress pay and employment equity for women. This process is clear and involves employees, employers and unions.

It will also help identify any differences in men’s and women’s experiences of respect and fairness.

Outline of the review process

Stage one: Preparation

Find a project manager to facilitate the process, and form a representative committee. Send communications to staff and unions to tell them about the review and encourage them to participate. Survey staff and analyse payroll and HR data, and the staff survey results to discuss with committee. Train the committee; this can be done by using the pay and employment equity review training materials and presentation.

Stage two: Produce a four chapter review report

  1. Chapter one: creates a gender profile of the organisation and identifies important gender issues
  2. Chapter two: explains important gender differences
  3. Chapter three: plans for moving towards gender equity by addressing the issues identified including a plan for implementation, monitoring and evaluation
  4. Chapter four: describes and evaluates the review process.

Stage three: Implementation

When the organisation has developed its review report and plan to progress pay and employment equity, regular progress reporting to employees and the chief executive will help to maintain focus and momentum.

Resources to support the review process

Tools and resources available include:

  • the Pay and Employment Equity Review Analysis Tools (PEERAT)
  • Guide for human resources managers and project manager 
  • Communications guide including staff survey
  • Review report template to assist in analysing and recording the review and the strategies to progress pay and employment equity
  • Case studies
  • Overview papers.

Case studies

Case studies sharing other pay and employment equity reviews may be used to introduce the review process. Case studies describe how the reviews were carried out, the findings made and the responses agreed, and include the reflections of participants in the reviews. Available case studies include:

  • Department of Labour (summary and extended) 
  • Education Review Office (summary and extended)
  • State Services Commission (summary and extended)
  • Parliamentary Services
  • Government Communications Security Bureau
  • Parliamentary Counsel Office
  • Gisborne District Council
  • Ministry of Agriculture and Forestry.

Overview papers

Two overview papers dealing with reviews are available: Public Sector Pay and Employment Equity Reviews: Overview Report June 2009; and the Pay and Employment Equity Review process: Models and Operation.

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